Planning guide
What does a Teams room installation cost?
There is no honest single figure — it depends on your room, what you already have and how much of the work you want us to do. This guide explains what drives a quote so you can plan a realistic budget. Any indicative pricing elsewhere on this site is a guide only, not a verified quote.
What affects the price
Two rooms with the same headcount can be quoted very differently. The main drivers are:
- The device bundle — an all-in-one bar costs differently from a Windows system with separate compute and console
- Displays — reusing a suitable screen versus buying one or two new displays
- Mounting — wall type, display height, brackets and whether furniture needs adapting
- Cabling — whether network, power and table connections already exist where needed
- Licensing — Microsoft Teams Rooms licences are usually bought separately through your Microsoft agreement
- Extras — wireless sharing, scheduling panels or additional microphones
- Scope of service — supply only, supply and install, or full commissioning and handover
- Access — out-of-hours work, parking, lifts and site rules
Can we reuse our existing screen?
Often yes, which can reduce cost. We check:
- It has a working HDMI input and is in good condition
- It is large enough for the furthest seat to read shared content
- Its mount and height suit the camera position
- It can wake and switch input reliably when a meeting starts
Site readiness
Getting these ready before install avoids return visits:
- Wired network point at the display, and at the table if a console is used
- Power outlets at the display and table positions
- Firewall rules allowing Microsoft Teams traffic
- A Microsoft 365 resource account and licence for each Teams room
- Somebody with admin rights available on install day for sign-in
When a site survey helps
Many standard rooms can be reviewed online with photos and dimensions. A survey is worth it when:
- Walls are glass, partition or need reinforcement for mounting
- New cabling routes through ceilings, floors or furniture are needed
- The room is large, divisible or has unusual acoustics
- You are planning several rooms and want consistent standards
Product guides
- Yealink MeetingBar A10 — huddle and focus rooms
- Yealink MVC S40-C5U — small to medium meeting rooms
- Yealink MVC S50 — medium to large meeting rooms
- Yealink BYOD upgrade — bring-your-own-device rooms
Get a figure for your room
Take the short assessment, using “not sure” where offered, or request an online review directly.